Terms of Service

1. Operator

TimeDeals Pavelka
Einzelunternehmen
Berglistrasse 28a, 8180 Bülach, Švýcarsko
UID: CHE-393.597.780
Neplátce DPH.
E-mail: info@verwalt.ch

The operator is a natural person operating under Swiss law. The service is provided exclusively online via the Internet.

2. Nature of the service — important notice

Compliance of the organisation's decision-making processes with applicable law is solely the responsibility of the organisation and its statutory bodies. For organisations based in the Czech Republic: §214–302 NOZ for associations, §1154–1200 ZOK for homeowners' associations. For organisations in the Slovak Republic: z. č. 83/1990 Zb., z. č. 182/1993 Z.z.. Switzerland (CH): Art. 60–79 ZGB (Verein), Art. 828–926 OR (Genossenschaft). Germany (DE): §21–79 BGB (Verein), GenG (Genossenschaft). GDPR + BDSG. Austria (AT): VereinsG 2002 (Verein), GenG (Genossenschaft). GDPR + DSG. Fedlex (CH). Gesetze im Internet. RIS.

3. Voting and voting records

The platform enables electronic voting by organisation members. The following rules apply to voting outcomes:

• Voting records ('minutes') are technical records generated automatically from system data. They are not official documents or notarial deeds.
• The organisation may choose secret voting (where administrators do not see individual votes, only the overall result) or voting with a record of who voted.
• Whether a vote meets legal or statutory requirements (quorum, convening, eligible voters) is for the organisation to assess, not the platform.
• Voting records are retained for the lifetime of the organisation and are not deleted even on request of an individual member (see Privacy Policy, bod 5).

4. Email communication

By providing your email address on registration you agree that email is a valid means for the organisation to send notices. Delivery of email is recorded and serves as proof of sending. The email address must be verified.

5. Account and access

• Access to the members' area is granted on the basis of registration and approval by the relevant organisation (invitation or membership request).
• The user is responsible for safeguarding login credentials and for all activity under their account.
• If misuse of the account is suspected, the user must contact the organisation administrator or the Operator without delay.
• The user may delete their account at any time. The consequences of deletion for audit logs and voting data are described in the Privacy Policy.

6. Responsibility of the organisation administrator

The organisation administrator on the platform:

• Is responsible for the accuracy of the membership base, voting settings and the content of uploaded documents.
• Is responsible for ensuring that the organisation's decision-making procedures comply with its statutes and applicable law.
• Acts as the data controller (organisation) contact towards members. The Operator is not responsible for how the organisation handles its members' data beyond technical processing on the platform.
• Is responsible for proper closure of votes, correct assessment of quorum and compliance with the statutes when making decisions. The platform does not technically verify these matters.

7. Rules of use

• Do not use the service for unlawful purposes.
• Do not attempt to compromise security, circumvent access rights or misuse the system.
• Do not upload content to which you do not have rights (e.g. third-party documents without consent).
• Respect the organisation's rules and the decisions of authorised administrators.
• Do not enter special categories of personal data (sensitive data) into the system without an appropriate legal basis.

8. Fees and payments

8.1 Creating a new organisation on the platform is subject to a one-time activation fee as shown on the Pricing page. The activation fee is non-refundable after the organisation is activated.

8.2 Extended features (PRO and PLUS plans) are available for a monthly fee according to the current price list. The plan can be changed at any time. When a paid plan ends, the organisation reverts to the free (Basic) plan — all data, voting records and audit logs are retained.

8.3 If payment is made via a payment gateway (Stripe), the terms of the relevant payment service provider apply. The Operator does not store payment data (card numbers).

8.4 The activation fee may be refunded only if the organisation has not yet been activated (no decision-making process has been started). Send refund requests to info@verwalt.ch.

8.5 The Operator reserves the right to change prices. Price changes do not affect activation fees already paid or the current billing period. Price changes will be communicated at least 30 days in advance.

8.6 When a new organisation is registered, a free 14-day trial of the PRO plan is automatically activated. During the trial period, all PRO features are available without payment. At the end of the trial, the organisation automatically reverts to the free (Basic) plan. The trial period cannot be claimed more than once.

9. Content and liability for content

Users and the relevant organisation administrators are responsible for content uploaded (documents, comments, voting descriptions). The Operator provides the technical platform and does not intervene in content unless there is a breach of these Terms or the law.

The Operator reserves the right to remove content that violates these Terms, applicable law or jeopardises the security of the platform.

10. Limitation of liability

11. Indemnification

The user (or organisation) agrees to indemnify the Operator, its representatives and employees from all claims, damage, costs and expenses (including reasonable legal representation costs) arising from:

• Breach of these Terms by the user or organisation
• Uploading content that infringes third-party rights or the law
• Misuse of the platform for the organisation's decision-making processes
• Unauthorised processing of organisation members' personal data beyond the platform

12. Availability of the service

The Operator makes reasonable efforts to ensure availability of the service but does not guarantee continuous or fault-free operation. The service may be temporarily unavailable due to maintenance, updates, technical failures or circumstances beyond the Operator's control.

The Operator is not liable for damage arising from temporary unavailability of the service, including where unavailability occurs during a vote or other time-limited process.

13. Termination of access

Access to the service may be suspended or terminated:

• At the user's request (account deletion)
• At the organisation's request (removal of membership)
• On breach of these Terms
• On security risk or suspected misuse
• On discontinuation of the service (with reasonable notice)

On discontinuation of the service, organisations will be allowed to export their data within a reasonable period.

14. Data protection

Processing of personal data is governed by the Privacy Policy. Organisations using the platform must enter into a data processing agreement (DPA) with the Operator under Art. 28 GDPR. A DPA template is available on the Data Processing Agreement. For organisations based in Switzerland, nDSG (SR 235.1) also applies. For organisations in Germany (DE): GDPR + BDSG. For organisations in Austria (AT): GDPR + DSG.

15. Governing law and dispute resolution

These Terms are governed by Swiss law, excluding conflict-of-law rules.

For consumers resident in the Czech Republic, Slovakia, Switzerland, Germany or Austria, mandatory provisions of the law of their habitual residence also apply. The courts in Bülach, Switzerland have jurisdiction for dispute resolution.

For Czech consumers: Civil Code (NOZ) and Consumer Protection Act (zák. č. 634/1992 Sb.). For Slovak consumers: Civil Code and Consumer Protection Act (z. č. 250/2007 Z.z.). For consumers in Switzerland (CH): ZGB (SR 210), UWG (SR 241). For consumers in Germany (DE): BGB, BGB §13 ff.. For consumers in Austria (AT): ABGB, KSchG. In case of dispute, consumers may use out-of-court resolution through ČOI (Czech Republic), SOI (Slovakia), EDÖB (Switzerland), BfDI (Germany) or DSB (Austria).

Mandatory consumer protection provisions under the law of the user's country of habitual residence (in particular Art. 6 Rome I for consumers in the EU) remain applicable.

Consumers resident in the EU may also use the online dispute resolution (ODR) platform at ec.europa.eu/consumers/odr.

16. Changes to the terms

The Operator reserves the right to amend these Terms reasonably. Material changes will be communicated via the platform or by email at least 30 days in advance. By continuing to use the service after changes take effect you agree to the new version of the Terms.